Internal Team Meeting — Artech V IT Services

Weekly Project Status & Planning Meeting

Internal Team Meeting between the Project Manager and Assistant Web Editor.

Assistant Web Editor Wednesday 30 Minutes

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Meeting Objective

Aligned on purpose, before anything else

This Meeting IS

Project Alignment
Transparency
Workload Planning
Timeline Review
Risk Identification

This Meeting IS NOT

Performance Review
Salary Discussion
Employee Evaluation
Disciplinary Meeting

The objective is to discuss the status of the projects — not the employee's performance.

Current Active Projects

Two projects, two different rhythms

Internal Refinement Phase

Castro Asociados Website

Goal: Internal Completion before End of Month

Progress 0%

Active Development

Delta Projects Ecommerce

Waiting for Client Files

Progress 0%

Castro Asociados Website

Current Stage

Internal Refinement Phase

Website Optimization

Typography Synchronization

Layout Consistency

Quality Assurance

Completing Remaining Page Sections Once Final Client Information Is Received

Final Polishing

Goal: Complete all remaining internal work before end of month. Once Internal Completion is achieved, the project transitions into Pending Client Review.

Castro Project Timeline

From planning to external completion

Planning

Development

Content Integration

Internal Refinement Phase Current

Internal Completion (Target)

Pending Client Review

Client Feedback

Revision

External Completion

Delta Projects Ecommerce

Still moving, waiting on inputs

Current Work

Website Editing
Product Setup

Remaining Dependencies

Updated Product List based on non-phase-out products
Updated Client Assets (Product Images)

Estimated Internal Buffer

Approximately one week.

Project Comparison

Side by side

Category	Castro	Delta
Internal Progress	Very High	Moderate
Current Stage	Internal Refinement	Active Development
Remaining Internal Work	Very Low	Around One Week
Waiting for Client	Yes	Yes
Current Risk	Low	Moderate
Internal Completion Target	End of Month	Depends on Files

Two Definitions of Done

Internal Completion vs External Completion

Team Responsibility

Internal Completion

Development
Editing
Optimization
QA & Internal Approval
Ready for Client Review

Client Responsibility

External Completion

Client Approval
Feedback
Revision
Project Closed

Roles & Responsibilities

Who owns what

Technical & Web Lead

Project Management
Client Communication
Timeline Management
Follow-Up
Approvals
Scope Management
Revision Coordination
Final QA / Quality Standards
Complex Website Editing
Development Tasks
Technical Decisions

Assistant Web Editor

Website Editing
Content Updates
Typography & Formatting
Website Optimization
Initial QA / Self-Review
Content Updates
Assigned Revisions

Current Observation

Reading the room, honestly

Castro is nearing Internal Completion.

Delta still has available work.

Both projects currently depend on client response — a potential temporary workload gap.

DISCUSSION ONLY — NOT FINAL DECISION

Possible Future Direction

If active development work becomes temporarily unavailable due to client dependencies, available capacity may be redirected toward business-support activities.

Workload Continuity Strategy

Where capacity flows when clients pause

Marketing Support

Productive, even in the gaps

Social Media Posting

Portfolio Updates

Website Showcase

Reposting

Content Publishing

Lead Generation Support

Commission Opportunity

Marketing or lead-generation activities that directly contribute to acquiring a new client may become eligible for a commission.

This is an additional opportunity. It does not replace the Assistant Web Editor role.

Management Principles

What guides how we operate

1

Internal Completion before External Completion

2

Transparency over Assumptions

3

Separate Team Performance from Client Delays

4

Client Dependency Planning

5

Workload Continuity

6

Collaboration Before Decisions

Let's Talk

Open Discussion

Questions Suggestions Ideas Next Actions